SAFEGUARDING FILE CONTENTS :                                                                                             February 2024

Club safeguarding checklist

Safeguarding overview

Safeguarding Officer contact details

Safeguarding officers job description and guidance


1.            Safeguarding adults policy

2.            Safeguarding children policy

3.            Anti-bullying policy                         

4.            Equality policy

5.            Photographing and video recording policy

6.            Recruitment policy (staff, coaches and volunteers)

7.            Safe and fair membership


1.            Confidentiality and information sharing, including contacts and reporting

2.            Managing challenging behaviour

3.            Physical contact in sports – guidance for coaches

4.            Safe recruitment guidelines (includes DBS requirements)

5.            Safe use of changing room facilities and toilets

6.            Social media guidelines

7.            Supervision of children (under 18s)

8.            Whistleblowing guidelines

DBS        DBS overview and applications

Disciplinary procedures

Included in the club Articles of Association. (2006). Being reviewed for possible update by Safeguarding Officer)

Posters and templates

1.            Code of conduct in bowls (displayed)

2.            Code of conduct document for coaches to read and sign (See ‘Positions of Trust’ Bowls England)

3.            Parent consent form for unders 18s

4.            Remember the four R’s : recognise, respond ,record, refer (displayed)

5.            Risk assessment form for events involving children

6.            Safeguarding bowls (displayed)

7.            Safeguarding essentials poster with club and county contacts (displayed)

8.            Safeguarding reporting

9.            Self disclosure form (awaiting update from the BDA)To then be considered by directors for addition to membership applications

10.         Website audit checklist


1.            Courses and training (see coach bowls online training schedule for Safeguarding officers 3 hours £30)

2.            Newsletters and bulletins (Safeguarding officer to update monthly)

Appendix 1 :

NACRO/NSPCC Safe and fair membership

Page Last Updated on 5th Feb 2024